View sorting

This page lists the fields a view can sort by and the rules that decide the order of its tasks in each view type. The steps are in Filter, sort and group a view. Click Sort in the view header (its label is in Sort button labels) to open the Sort card.

Sortable fields

The Sort card lists the fields not yet in the sort under Available, in this order. Every field is offered whatever list features are on.

Field	Sorts by	Used in
Manual	the order you drag tasks into	Manual order below
Title	the task's name	Create and edit tasks
Priority	rank: None, Low, Normal, High, Urgent	Create and edit tasks
Stage	the stage; see Sort direction for the order	Set up a list
Status	the status, in the status template's order; see Sort direction	Set up a list
Start date	the start date	Plan on the timeline and the calendar
Due date	the due date	Build your own Today view
Created	when the task was created	See what changed in a task
Updated	when the task last changed	See what changed in a task
Assignee	the assignee's name; see Sort direction	Assign and watch tasks
Estimate	the time estimate	Track time on a task
Tracked	the time logged	Track time on a task
Completed	when the task was marked done	Create and edit tasks
Story points	the estimate in points	Estimate with Scrum Poker

Sort direction: Asc and Desc

A field joins the sort as Asc. Click Asc on its row to switch it to Desc, and back.

• Dates: Asc puts the earliest first.
• Numbers and durations: Asc puts the smallest first.
• Priority: Asc runs None → Low → Normal → High → Urgent; Desc puts Urgent first.
• Stage: Asc runs Not started → Active → Done; Desc puts Done first.
• Status: Asc runs stage by stage, Not started → Active → Done, and inside a stage in the status template's order. Desc reverses it.
• Assignee: Asc runs A to Z by the member's name (or email, if they have no name); Desc, Z to A. Unassigned tasks come last either way.
• Title: Asc runs by character code: digits, then capitals A to Z, then lower case a to z, so Zebra comes before apple. Desc reverses it.
• Empty values: tasks with no value come first on Asc and last on Desc, for example tasks with no due date. Assignee is the exception: unassigned tasks come last either way.

In a view over lists with different status templates, statuses of one stage follow their position in their own template, and two at the same position follow the order of their templates. Example: Doing, 2nd in its template, comes before In progress, 4th in another.

Rule order and ties

The rule at the top sorts first. Each rule below it only orders tasks that tie on every rule above.

A sort holds at most 10 rules.

At most 10 rules

With an 11th rule in the card, no change is saved, not even a reorder, until you remove one.

With Due date Asc, then Priority Desc:

Order	Task	Due date	Priority
1	Send the invoice	Tuesday	Urgent
2	Book the venue	Tuesday	High
3	Review the draft	Thursday	Urgent

Sort card controls

The active sort sits on the right of the Sort card, under Active · drag to reorder.

To	Do this
Add a field	Click it under Available: it joins at the bottom. Or drag it into place: dropped at the top, it sorts first.
Reorder	Drag a row, or point at it and click Move up or Move down.
Remove a field	Click Remove (the trash icon) on its row, or drag it onto Remove from sort.
Remove every field	Click Clear at the top of the card.

Manual order

Manual is the order you drag tasks into. It always breaks the last ties: tasks that match on every rule keep their Manual order, even when Manual is not in the sort.

In List, Kanban, GTD and Scrum Poker views:

• A lone Manual rule can't be removed: pointing at its greyed-out Remove says so, and Clear is hidden.
• Clear on a longer sort goes back to Manual.
• A field you add sits below Manual and, in a view of one list, changes nothing until you move it above Manual or remove Manual.

Grouping comes first

In a grouped view, tasks are sorted by the group field first, so each group stays together. Your sort orders the tasks inside each group; on a Kanban board, the cards in each column. See View grouping.

Sort per view type

Each view type keeps its own sort, except GTD and Scrum Poker, which use the List's. Switching the view's type shows that type's sort. A change saves at once, with no Save button, for everyone who opens the view.

View type	Sort
List, Kanban	always has one; Manual by default, locked while it is alone
GTD, Scrum Poker	uses the List's sort; Scrum Poker shows the Sort button only before you open a session's setup, and a session keeps the order it started in
Table, Timeline, Calendar	may have none, and tasks then follow Manual order; a field you add sorts at once
Dashboard	the Sort button shows, but widgets ignore it
Relations	no Sort button on a view of its own; on a list's own page the button shows, but the graph ignores it
Feed, Dashboard V2	no Sort button

A running GTD session hides the Sort button.

Table headers sort for you only

In a Table, clicking a column header re-sorts the rows already loaded. That order isn't saved and doesn't change the view's Sort. It's cleared when the view's Sort, Filter, Sources or Slice changes, and when you open another view, so the view's own order shows again. Six columns sort this way:

• Name
• Priority
• Due date
• Start date
• Task number
• Story points

Sort access: who can change it

Anyone who can open a view sees its tasks in the view's sort order. Changing the sort takes more.

Edit access needed

To change a shared view's sort you need Edit access to the view and a permission set that can update views, such as List/Folder manager or Admin. Without it, the Sort button doesn't show on a list's own views (the tabs on the list's page; see Views as lenses on tasks). On other shared views it shows, but your change isn't saved.

Personal views are always yours to change.

Sort button labels

Header shows	Meaning
the sort icon alone, gray outline	no sort (possible in every view type except List, Kanban, GTD and Scrum Poker)
the sort icon alone, blue	a sort is set, in the narrowest header; the tip names it
Sort · Manual	the default in List, Kanban, GTD and Scrum Poker
Sort · Due date	one rule: that field
Sort · 2	two rules
· Due date or · 2	the same, in a narrower header
the Tools icon → Sort	a narrow window folds the header's tools into one menu