GTD in Hule

If you work by Getting Things Done (GTD), this page shows where each of its five steps happens in Hule. GTD keeps your head clear by moving every commitment into a trusted system. Hule carries each step with an ordinary feature, such as a list or a view, plus three things made for GTD:

• the Inbox list setting;
• the GTD view type;
• its guided GTD session.

GTD in Hule is not a separate part of the app: it is your lists and views, used in a certain order.

Every task stays an ordinary task in an ordinary list, so the same work shows up in your team's Kanban view and in your own review.

Five GTD steps in Hule

---
config:
  layout: elk
---
flowchart LR
  CA["Capture: your Inbox list"]
  CL["Clarify: the GTD session"]
  OR["Organize: lists, dates, subtasks, tags"]
  RE["Reflect: your views and dashboards"]
  EN["Engage: a personal view of next actions"]

  CA -- "feeds tasks to" --> CL
  CL -- "sends each task to" --> OR
  OR -- "is checked in" --> RE
  RE -- "picks the next actions for" --> EN
  EN -- "turns up new items for" --> CA

GTD step	What it means	Where it happens in Hule
Capture	get every item out of your head	an Inbox list that the New Task form offers first, the Telegram bot, an AI agent
Clarify	decide what each item is and what to do next	a GTD view: Start GTD session
Organize	put each item where it belongs	lists, dates, assignees, subtasks, tags
Reflect	review the system so you can trust it	your views and dashboards, filtered by stage and date
Engage	choose what to do now	a personal view you open as your home page

Capture: an Inbox list

Your Inbox list is an ordinary list. You pick it on the GTD settings page (Capture tasks to your Inbox list), once for each workspace, so work and personal captures stay apart. From then on the New Task form offers that list first, so a quick capture needs no decision about where it goes. Under New task on the same page you choose when the form fills in your Inbox list: When no list is chosen or Always.

Other ways in land wherever you point them:

• the Telegram bot takes the task from one message and then asks you to pick a list — see Add tasks from Telegram;
• an AI agent puts tasks where you tell it — see Hule and AI.

A message to the bot looks like this; a date in the text becomes the due date:

/new Call the bank tomorrow

Clarify: the GTD session

A GTD view turns the open tasks of its sources into a queue: tasks not in the Donestage with no start date or one that has come. Tasks you may not change stay in the view, muted, and the session skips them. Point the view at your Inbox list and start a session; Hule shows one task at a time and walks the GTD decision tree:

• Actionable — you name the desired outcome, which becomes the title; several steps make it a project with subtasks. Then you pick one:
  • do it now, if it takes two minutes (a single action only, and the list needs a Done status to close it);
  • schedule it for yourself;
  • delegate it to a list, optionally to a person, with the due date as the follow-up date.
• Not actionable — it is trash (deleted for good, or kept as a record) or someday/maybe (put off with a future start date, back in the queue on that day).

Project, in GTD

In GTD, anything that takes more than one action is a project. In Hule it is a task with subtasks.

Trash → Delete has no undo

Deleting a task in the session removes it with its history for good. Keep it as a record under a status if you may need it later.

A GTD view is grouped by the GTD queue by default:

Group	Holds
Up next	open tasks with no start date or one that has come; the session takes them, except the muted ones
Put off	open tasks whose start date has not come
Closed	tasks in the Done stage

The session is saved on the server, so a reload brings you back to the same task and step. On a shared view, everyone who can open the view can make decisions in the same session. The person who starts it is the facilitator and can end it; a workspace admin can also choose a new facilitator or end it. That is how a manager clears a team's captures with the team — see Run an inbox flow as a manager. The session step by step: Run a GTD session.

Organize: lists, dates, subtasks and tags

Each GTD list has an ordinary Hule home:

GTD term	In Hule
Waiting for	a delegated task with a follow-up due date
Someday/maybe	a task with a future start date
Project	a task with subtasks
Repeating chore	a recurring task
Context	a tag, see below

Context, in GTD

In GTD, a context groups next actions by where or how you can do them.

Contexts are tags in Hule. Keep them in a workspace tag set named Contexts, for example:

• @home
• @calls
• @computer

Then filter a view by Tags. Hule has no separate contexts field; tags do the job, and they work in every view, not only in GTD.

Reflect and engage: your own views

Hule has no weekly review screen; your views are the review (Run a weekly review). A dashboard shows what is overdue and what is coming, and a personal view of your next actions tells you what to do now. It can gather tasks from all your workspaces — see Personal and work tasks in one place.

Solo setup example

One workspace for yourself, shaped for GTD:

My workspace
├── In-tray            list, picked as your Inbox list
└── Areas              folder
    ├── Home           list
    ├── Health         list
    └── Side project   list

Each project inside an area is a task with subtasks. On top of that tree:

Piece	What it is
Clarify	a personal GTD view with In-tray as its source
Contexts	a tag set with @home, @calls and @computer, attached to the area lists
Next actions	a personal view over your workspaces, set as your home page (settings below)

The Next actions view:

• Filter: Assignee is Me (current user) and Stage is not Done;
• Grouping: by List;
• Optional filter: Tags is @calls, when you can only do one kind of work.

GTD within the Hule model

• The Inbox list and every destination are lists in the tree: see The Hule model.
• GTD is one of the eleven view types: see Views as lenses on tasks.

GTD guides and recipes

• Run a GTD session: clarify your Inbox list step by step.
• Capture tasks to your Inbox list: every way in.
• Run a weekly review: keep the system trusted.