Views
A view is a saved, reusable presentation of tasks from one or more lists. Instead of manually re-applying filters every time, you create a view once and switch to it with one click.
Creating a view
- Open any space or list.
- Click the Views button in the top bar.
- Click + New view.
- Give it a name (e.g. "My priorities", "This week", "Unassigned bugs").
- Configure the filters, sorting, and grouping.
Once saved, the view appears in the sidebar under its space.
Filters
You can combine any number of filters:
| Filter | What it does |
|---|---|
| List | Show tasks from specific lists or all lists |
| Status group | Open, In Progress, Closed, or specific statuses |
| Assignee | Tasks assigned to a specific member or unassigned |
| Priority | Any combination of priority levels |
| Due date | Overdue, today, this week, this month, custom range, or no date |
| Start date | Same options as due date |
| Tags | Has a specific tag or no tag |
| Title / description | Text search within the view |
| Created date | Tasks created in a given time range |
All filters are AND-combined — only tasks matching every condition appear.
Sorting
Choose one field to sort by, ascending or descending:
- Priority (highest first)
- Due date (earliest first or latest first)
- Created date
- Title (alphabetical)
- Custom order (drag-and-drop)
A secondary _id tiebreaker keeps pagination deterministic.
Grouping
Group tasks by a field:
| Group by | Behaviour |
|---|---|
| Status group | Groups into Open / In Progress / Closed columns |
| Priority | Groups by priority level |
| Due date | Groups into time buckets (Overdue, Today, Tomorrow, This Week, Next Week, Later) |
| Assignee | Groups by assigned member (+ Unassigned group) |
| List | Groups by the originating list |
Groups are rendered as columns. All tasks within a group are loaded (no pagination within groups).
View modes
- List — a flat list of tasks, best for sorting and bulk operations.
- Board — tasks grouped by status group in columns. Drag a task between columns to change its status group.
- Calendar — tasks plotted on a calendar by their due date. Drag-and-drop to reschedule.
Switch modes from the view's toolbar. The mode is saved with the view.
Personal vs shared views
| Type | Who can see it | How it's created |
|---|---|---|
| Personal | Only you | Any new view is personal by default. It's linked to your user account. |
| Shared | Everyone with access to the parent space/list | Share it explicitly through the Share dialog. Requires Edit access to the source list. |
Personal views have no Share-row — they're owner-only. When you share a view, access is controlled through the same Share system as spaces and lists.
Deleting a view
Open the view, click the view name dropdown, and select Delete view. Deleting a view does not affect the underlying tasks — only the saved presentation is removed.
Related
- Tasks — what appears inside a view.
- Sharing — how sharing works for views.
- Permissions — entity-level access control.