--- url: /guides/filter-sort-and-group-a-view.md description: >- Show only the tasks you need, in the order and groups you want — worked through on one weekly view. --- # Filter, sort and group a view Filter a [view](/concepts/views), then sort and group it, when it shows more tasks than you can act on. This guide builds one view you can open every Monday: * **Filter**: open tasks due this week with **High** or **Urgent** [priority](/reference/task-fields); * **Sort**: soonest due date first; * **Group**: one group per list. ## Before you start Pick a view that draws from several lists, such as a [folder view](/concepts/views) or a [personal view](/guides/build-a-today-view): grouping by list needs more than one list. The steps use a [List view](/reference/views-compared). ::: warning Edit access needed A [shared view](/concepts/sharing) needs **Edit** access and a permission set that can update views; see [Permissions and access](/reference/permissions-and-access). ::: ::: info Your teammates see the change In a shared view the settings are saved for everyone who opens it; to keep them to yourself, use a [personal view](/guides/build-a-today-view). ::: ## Filter by due date and priority 1. Click **Filter** (the funnel icon) in the header. The filter strip opens under the header. 2. Click **+ Rule**. A chip reading **Title = …** appears. **Save** and **Discard** appear on the right of the strip, **Save** greyed out. 3. Click the chip. Its editor opens with **Field**, **Operator** and **Value**. 4. In **Field**, pick **Due date**. 5. In **Operator**, pick **on or before / ≤**. 6. Next to **Value**, click **Relative**; the value becomes **Today**. Open it and pick **This week**. The chip reads `Due date <= This week`. ::: info This week includes overdue tasks A week runs Monday to Sunday in your **Time zone**, set in [**Settings** → **Notifications**](/guides/set-up-notifications) of the [workspace](/concepts/hierarchy) you own (if you own none, the first one you joined). **on or before** keeps overdue tasks too; to leave them out, pick **is**. More: [View filters](/reference/view-filters#relative-dates). ::: 7. Repeat steps 2–5 for a **Priority** rule: **any of**, then pick **High** and **Urgent**. The chip reads `Priority: High, Urgent`. 8. Repeat them for a [**Stage**](/concepts/statuses) rule: **is not**, **Done**. The chip reads `Stage != Done`, and the header button reads **Filter · 3**. 9. Click **Save**. The view shows only tasks that match all three rules. The rules are joined by **AND**; for **OR** and nested groups, see [View filters](/reference/view-filters#rules-and-groups). ::: warning Save stays greyed out A rule has no value yet. Point at **Save** to see why, then pick a value, or point at the empty chip and click its **×** to remove it. ::: ![The filter strip of a List view with three rules joined by AND, Due date <= This week, Priority: High, Urgent and Stage != Done, before Save](/shots/guides/filter-sort-and-group-a-view-1.light.webp){.light-only} ![The filter strip of a List view with three rules joined by AND, Due date <= This week, Priority: High, Urgent and Stage != Done, before Save](/shots/guides/filter-sort-and-group-a-view-1.dark.webp){.dark-only} ## Sort by due date, then priority 1. Click **Sort · Manual** in the header. The **Sort** card opens: **Available** fields on the left, the active sort on the right with **Manual**, the order you drag tasks into. 2. Click **Due date** under **Available**. It joins the active sort below **Manual**, as **Asc**. The view doesn't change yet: **Manual** still comes first. 3. Click **Priority** under **Available**. It joins the sort below **Due date**, as **Asc**. 4. Click **Asc** on the **Priority** row. It switches to **Desc**, so **Urgent** will come before **High**. 5. Click **Remove** (the trash icon) on the **Manual** row. The view reorders: soonest due date first and, on the same day, **Urgent** first. The button reads **Sort · 2**. ::: info Manual order still breaks ties Tasks with the same due date and priority keep your drag order. To put **Manual** back, click it under **Available**. More: [View sorting](/reference/view-sorting#manual-order). ::: ::: info Each view type keeps its own sort Switch this view to [Kanban](/reference/views-compared) and it shows the Kanban's own sort and grouping; your List settings come back when you switch back. Details: [View sorting](/reference/view-sorting#sort-per-view-type). ::: ![The Sort card: Due date Asc, then Priority Desc in the active sort, and Manual back under Available](/shots/guides/filter-sort-and-group-a-view-2.light.webp){.light-only} ![The Sort card: Due date Asc, then Priority Desc in the active sort, and Manual back under Available](/shots/guides/filter-sort-and-group-a-view-2.dark.webp){.dark-only} ## Group by list 1. Click **Group by** (the grid icon next to **Sort**). A menu of fields opens, with **None** at the top. 2. Click **List**. The view splits into one group per list, each under a header with the list's name. Inside each group, tasks follow your sort. The button reads **Group · List**. ::: info Some fields appear only with their list feature on **Priority**, **Assignee** and **Story points** show in the menu only when one of the view's lists has that [list feature](/guides/set-up-a-list#turn-features-on-or-off) on. In a view whose source is a folder or a workspace, they always show. Every groupable field: [View grouping](/reference/view-grouping). ::: ![The finished List view: Group · List, Sort · 2 and Filter · 3 in the header, and the lists Admin and Clients as groups of High and Urgent tasks due this week, soonest first](/shots/guides/filter-sort-and-group-a-view-3.light.webp){.light-only} ![The finished List view: Group · List, Sort · 2 and Filter · 3 in the header, and the lists Admin and Clients as groups of High and Urgent tasks due this week, soonest first](/shots/guides/filter-sort-and-group-a-view-3.dark.webp){.dark-only} ## If it doesn't work * **Save is greyed out.** A rule has no value. Pick one, or remove the rule; see [View filters](/reference/view-filters#save-discard-and-clear-all). * **Your teammates see your filter.** View settings are shared. Build a [personal view](/guides/build-a-today-view) for your own filters. * **There are no Group or Sort buttons on a list's page.** You have Read access to that list's view, so only **Filter** shows, read-only. Ask for Edit access; see [Permissions and access](/reference/permissions-and-access). * **Your filter, sort or group change doesn't stick.** You have Read access to the view, or your permission set can't update views. Ask for Edit access; see [Permissions and access](/reference/permissions-and-access). * **There is only a Tools button.** The header is narrow: all three buttons are inside **Tools**; see [View sorting](/reference/view-sorting#sort-button-labels). * **Sorting by a field changes nothing.** **Manual** is still above it. Remove **Manual** or move the field above it; see [View sorting](/reference/view-sorting#manual-order). * **Remove is greyed out on Manual.** In List and Kanban views **Manual** can't be removed while it is the only sort; add another field first. See [View sorting](/reference/view-sorting#manual-order). * **A field is missing from the Group menu.** None of the view's lists has that field's feature on. Turn it on in [the list's features](/guides/set-up-a-list#turn-features-on-or-off). * **Tags are not in the Group menu.** You can't group by tags. Filter by **Tags** instead; see [View filters](/reference/view-filters#filter-fields). * **There is no Group or Sort button.** This view type has only **Filter** ([Views compared](/reference/views-compared)), or a running [GTD session](/guides/run-a-gtd-session) hides all three. ## Related * [Views as lenses on tasks](/concepts/views): why a view changes what you see, not the tasks. * [View filters](/reference/view-filters), [View sorting](/reference/view-sorting), [View grouping](/reference/view-grouping): every option, rule by rule. * Today view: [Build your own Today view](/guides/build-a-today-view), a filter you open every morning.